V8 AGM 2020 update

200709

Reminder for V8 Register Members

Saturday 11th July 2020
- closing date for Members sending in matters arising or comments using the online form. Any matters raised which need to be voted upon will be added to the online voting form with an announcement on the V8 Website so Members can vote on the matter. Online form for raising matters arising or other items

Sunday 12th July 2020
- the online voting form will be released on the V8 Website with an announcement and link on the homepage of the V8 Website. That will provide Members with 3 weeks to vote. Online voting form will be released on Sunday 12th July 2020

V8 AGM 2020
Sunday 2nd August 2020 at noon

Because of the Covid-19 constraints, the V8 AGM will be online with voting using an online voting form for Members. It's
a practical way of holding a V8 AGM
in a fair and reasonable way, particularly as the V8 AGM 2019 was shunted on a month because of the cancellation of MGLive 2019 where it was originally to have been held.
The V8 Committee have agreed to go ahead with an online AGM 2020 as it does at least allow the most democratic method of sharing the process with as many Members who wish to contribute as well as keeping the V8 Committee fresh and working positively.

If any V8 Member has any query on the procedure, information released or any matter they wish to raise please do contact the V8 Chairman. Contacts

Posted: 200701



V8 AGM 2020 timetable

Friday 12th June 2020 - formal notice of the V8 AGM 2020 was released on the V8 Website.

Sunday 21st June 2020 - information webpage was released on the V8 Website with a copy of the previous AGM minutes, nominations, reports, accounts for 2019, and information that an online voting form will be available for use by eligible Members. An detailed information note was released on the V8 Website available via a link on the homepage. Detailed information webpage

Saturday 27th June 2020 - an online Member response form was released on the V8 Website so Members can raise any matters arising or online Member response form to enable Members to raise matters arising or other issues which will be posted on a dedicated webpage as they are received.
Online response form for V8 Members
Matters raised by V8 Members


Tuesday 30th June 2020 - formal notice of the V8 AGM 2020 was published on page 8 of the July issue of Safety Fast!

Saturday 11th July 2020 - closing date for Members sending in matters arising or comments using the online form. Any matters raised which need to be voted upon will be added to the online voting form with an announcement on the V8 Website so Members can vote on the matter.

Sunday 12th July 2020 - the online voting form will be released on the V8 Website with an announcement and link on the homepage of the V8 Website. That will provide Members with 3 weeks to vote.

Sunday 2nd August 2020 at noon - the voting form will be removed from the V8 Website and the meeting will commence attended by Victor Smith, John Cumming and Chris Bound (each by telephone) and any other V8 Member who might wish to visit a gazebo erected on the current V8 Chairman's lawn. We will go through the agenda, examine and record the votes for approving the previous minutes (2019 V8 AGM), approving the 2019 accounts, and the votes received for each nomination and voting on any other matters that may have been raised by V8 Members. Following closing the meeting the minutes of the meeting will be prepared and released on the V8 Website.
V8 AGM 2020 in exceptional circumstances
In these exceptional Covid-19 circumstances we have tried to create arrangements which follow our usual procedures but, as the AGM is online, ensure members get all the information and can vote.
It does at least allow the most democratic method of sharing the process with as many Members who wish to contribute as well as keeping the V8 Committee fresh and working positively.

V8 AGM in slow motion
In effect our plans are for an online V8 AGM in slow motion – in fact voting will be over a period of 3 weeks from Sunday 12th July 2020 to noon on Sunday 2nd August 2020.

Information for the V8 AGM 2020
From the information we have released on the V8 Website for our Members you will see that document has 9 sections from formal notice to the release of the minutes of the meeting after 2nd August. There is an additional webpage on the procedure we are adopting.
Detailed information webpage
Information on the procedure

Matters raised by fellow Members
Any comments comments or responses from Members using the online form or contacts by email are released promptly on a comments webpage.
Online response form for V8 Members
Matters raised on agenda items by V8 Members
Matters raised by V8 Members